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In Their Words …
" They are very well-organized, and they are a well-thought-out group of individuals who are going to make sure their concerns are heard. "

House Speaker Michael E. Busch

Tips on Communicating with Elected Officials

Proper communication techniques with your elected officials often can determine their responsiveness to your issues.  Before you begin writing, here are some tips to consider:

Writing a Personal Letter
  • Be sure to give your representative enough time to consider your point of view on an issue before having to vote on it.
  • Only discuss one bill or topic per letter.
  • Make sure that your letter is clear and concise and include the specific bill number or name.
  • Use your own personal experiences to help illustrate your point.
  • Be respectful--don't use offensive or rude language

Go Online to Voice Your Concerns

While a personal letter is probably still the best and most effective way to communicate with your elected official, email offers a new and easy tool for citizens.

  • Use the subject line to state that  you are a constituent.
  • Be sure that your name and return address (both mail and email) are included.
  • Don't write anything in an email that you would not write in a personal letter or say in person.

Make a Phone Call

Elected officials appreciate communication with their constituency.  A brief, to the point phone call will demonstrate a greater constituent awareness of an issue and may sway or encourage their decisions accordingly.  When calling remember:

  • Be brief and to the point.  Official offices are very busy places - the more concise your message, the more likely it is to be articulated clearly to your representative.
  • Be sure to request a written acknowledgement of your message from your representative.

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